WINDSONG CHORUS

Standing Rules

Home
Calendar
Becoming a Member
Our Quartets
Members Page
Photos
Education
Our History
Links
Standing Rules
The Windsong Voice - Monthly Newsletter

  

 

STANDING RULES FOR WINDSONG CHAPTER OF SWEET ADELINES INTERNATIONAL

STERLING, COLORADO

 

SECTION I        CHAPTER MEMBERSHIP

A.         ELIGIBILITY

            1.         Membership shall be open to all interested women of good character with a desire to sing barbershop harmony.

            2.         A prospective member, former member, or transferring member of Sweet Adelines International shall attend three (3) rehearsals out of six (6) and shall be informed of the benefits and responsibilities of membership before the standard form, “application for membership” is extended to her.

            3.         Each prospective member must be auditioned.  Audition shall be conducted by the music staff.  Prospective member shall sing a current chorus song that has been selected by the music staff, and an evaluation and recommendation will be given to the Management Team.  The audition shall be conducted upon completion of the prospective member’s application form and prior to review by the Management Team.

B.         ACCEPTANCE

            1.         Applications for membership are reviewed by the Management Team and a recommendation made to the membership before the vote.

            2.         Applications are accepted by a two-thirds (2/3) affirmative vote of the members present and in good standing at a regular meeting of the membership or a special meeting called for that purpose.

            3.         When application is approved, the membership chair shall notify applicant of acceptance, and at the same time inform applicant that dues are due and payable.  Should an application be rejected by the membership, the Membership Coordinator shall notify applicant in writing that her application may be resubmitted for consideration after a period of twelve (12) months.

C.         DUES

1.         Dues are payable at joining and annually thereafter.  SEE ATTACHMENT #1 – DUES SCHEDULE)

            2.         International, Regional and Chapter Dues are payable on member’s anniversary date.  Members who joined prior to January 1, 1995 will retain a renewal date of May 1 as their anniversary date.  Per Sweet Adelines International, members have the option to pay more than one year of International dues at a time to receive a discounted rate, or may purchase a Lifetime Membership.  See Sweet Adelines International Policy Book for details.

            3.         A reinstatement fee will be charged by Sweet Adelines International to members whose dues are not paid within the forty-five day grace period after their anniversary date, but within one year from the anniversary date.  This is effective for all members except those who have allowed their membership to lapse beyond one year.

            4.         Dues for a dependent daughter shall be reduced to one-half (1/2) if her mother is currently active in Windsong Chorus of Sweet Adelines International.  The remaining balance of international dues, chapter dues and the regional assessment and insurance premium shall be paid by the chapter.

            5.         Any member in default in payment of dues (30 days past due) is not in good standing and is suspended from all privileges of membership, and if, after written notice, default is not remedied within a period of sixty (60) days, her membership automatically terminates.

            6.         Payment plan for dues held in escrow:

International per capita fee and regional and chapter assessments may be collected at intervals of weekly, monthly, quarterly or annually for the next fiscal year and held in an escrow account so that the funds will be “ready and waiting” at renewal time.  Interest accruing shall be reverted to the chapter.  Although the prepayment plan is not mandatory, each member is strongly encouraged to participate.  If a member does not wish to renew her membership, the escrowed amount, less any moneys owed to the chapter, will be refunded.  Any interest accrued on escrowed funds is retained by the chapter.

 

D.         ATTENDANCE REQUIREMENTS

            Any member absent from four (4) consecutive rehearsals is not considered in good standing and forfeits voting privileges (with the exception that any member whose dues are current may vote on applications for membership).  A member may re-establish good standing by attending two consecutive rehearsals.

E.         LEAVE OF ABSENCE

            Any member who finds an extended absence necessary may request a leave of absence from the chapter.  Requests for leaves of absence should be presented in writing to, and acted on, by the Management Team.  Members on leave of absence must keep all dues current.

F.         GOOD STANDING

            1.         A member is considered in good standing if:

                        a.         International per capita fees, regional assessment and chapter dues are current.

                        b.         Attendance requirements have been met.

            2.         A member will be notified of loss of her good standing by the Management Team.

            3.         Loss of good standing causes the member to forgo these membership privileges:

                        a.         voting on chapter business (except for membership applications)

                        b.         voting at chapter, regional and international elections

                        c.         participating in the chorus or quartet singing engagements including the annual show at the discretion of the music staff

                        d.         participating in chorus or quartet competitions   

            4.         The member’s good standing is restored by:

                        a.         attending two (2) consecutive rehearsals, if applicable

                        b.         bringing dues current, if applicable

G.         OTHER RESPONSIBILITIES OF THE CHORUS MEMBER

            1.         Costumes

                        a.         Some costumes are the property of the chorus (See SECTION IX - CHAPTER PROPERTY) and shall be provided to each member as long as she is active and a performing member of the chorus.  Each member shall sign an agreement stating her responsibility for these costumes and shall maintain them in a condition suitable for appearance with the chorus.  Costumes shall not be worn for personal use and use outside the chorus must be approved by the Management Team.  Quartets from the chorus may wear chorus costumes for quartet performances.

b.            Additional costume items (hats, sequins, trim, scarves, etc.) shall be the property of the chorus and provided to the members as deemed appropriate.         

c.             Chorus costumes previously purchased by the member are the property of the member.  Members are asked to keep those costumes intact until a decision has been made regarding their future use.  Any member leaving the chorus will be encouraged to leave her costumes with the costume chair.  All items are to be tagged with member’s name and size.  Responsibility for leaving a forwarding address with the costume librarian is up to the member leaving.  The chorus will not buy costumes from departing members.

            2.         Public performances

                        Each member should make every effort to attend each public performance given by the chorus.  All requests for performances are subject to approval by a vote of the chorus membership and/or the director before acceptance.

            3.         Music

                        A member’s music is considered on loan while she belongs to the chorus (unless she has purchased her own music from international headquarters).  The music must be used for rehearsal purposes only and must be returned if membership terminates.  The chorus music is not to be shared or traded and cannot be duplicated without permission from the publisher.

            4.         Make-up

                        For public performances, make-up shall be worn by all members in accordance with the recommendation of the make-up chair.  Each member shall be responsible for purchasing her own make-up.

            5.         Annual Show

                        a.         Because the annual show is the chorus’s major fund-raising event during the year, all members are encouraged to participate in it.  Any member taking a leave of absence during a period sixty (60) days prior to the show date shall be ineligible to sing on the show.  Members who are absent from two (2) rehearsals during such period may or may not sing on the show at the discretion of the Management Team after consultation with the chorus director.

                        b.         Non-Sweet Adelines performers or special entertainment may appear on the annual show by the following procedure:

                                    1.         All names and roles are to be submitted to the Management Team for review and consultation with the show chair and chorus director.  

                                    2.            Permission to appear will be subject to approval by the Management Team.

            6.         Regional Competition

                        a.         In order to be eligible to compete with the chorus, new members must be accepted six (6) weeks prior to the regional chorus competition.

                        b.         No later than six weeks prior to the competition date, each member shall submit an audition tape to the director.  Member will be expected to know the words, music and choreography for designated competition songs.  All members will be informed individually of the results of the audition tape and will be informed if a second audition is necessary.  Those failing to pass two (2) auditions may be excluded from the competing chorus.

                        c.         Any member requesting a leave of absence during a period sixty (60) days prior to competition shall be ineligible to sing in competition.  Members of the competing chorus who are absent from two (2) rehearsals during such period may or may not sing in competition at the discretion of the Management Team after consultation with the chorus director.

            7.         Quartet Auditions

                        A quartet representing Sweet Adelines International or the Windsong Chorus must be auditioned before the music staff/director prior to performing in public.  Quartets must show ability to sing predominantly barbershop arrangements and present an entertaining performance package through appropriate selection of music, costuming and grooming, and tasteful emcee material.

            8.         Personal Considerations During Rehearsal

                        Members shall keep personal conversations at a minimum, shall not smoke in the rehearsal area, and shall devote their utmost attention to the philosophy of Windsong Chorus.  Members will make every effort to be prompt and to remain for the entire rehearsal.

H.         TERMINATION OF MEMBERSHIP

            1.         Resignation

                        a.         Any member who wishes to resign from the chapter should do so in writing to the Management Team.

                        b.         The Management Team will inform the chapter membership and see that a copy of the resignation from the member is sent to International.

c.         Resignation is effective TO the entire organization, not just the chapter.  If a member wishes to become a member of another chapter or chapter-at-large, she should apply for a transfer, not resign.

                        d.         Dues are not refundable.

            2.         Transfer to another chapter

                        If a member wishes, she may apply for transfer of membership to chapter-at-large, or to another chapter.

            3.         Forfeiture

                        a.         Membership is automatically terminated if a member is absent, without a granted leave of absence, from eight (8) consecutive rehearsals and does not, after written notice, either return to the chapter or contact the Membership Coordinator within ten (10) days.

b.         Membership is automatically terminated if a member is in default in paying her dues.

                        c.         The Management Team, via the Communications Coordinator, follows the procedures in the Chapter Guide for notifying member of forfeiture.

            4.         Removal

                        Only the International Board of Directors may remove a member from membership in Sweet Adelines International.

I.          REINSTATEMENT OF MEMBERSHIP

            Former members may re-affiliate with the chapter upon meeting the eligibility requirements and being accepted by the membership as stated in Section I, A and B of these standing rules

J.         TRANSFER

            If a Sweet Adelines International member wishes to transfer her membership from another chapter, she must follow the procedure for admittance to membership set out in Section I, A and B of these standing rules.  She shall pay chapter dues at a quarterly pro-rate.  Transfers within Region #8 are not required to pay regional assessment if transfer occurs during the same fiscal year.

K.         STUDENT ASSOCIATE MEMBERSHIP

            A student associate membership shall be available as defined in Amendment #1.

L.         ASSOCIATE MEMBERSHIP

            An associate membership shall be available as defined in Amendment #2.

M.        DUAL MEMBERSHIP

            In accordance with Sweet Adelines International’s dual membership policy, a member may belong to two chapters.

                        a.         Primary Chapter

                                    If Windsong is chosen as the primary chapter, International, Regional and Chapter dues will be accessed by Windsong chapter.  The member will be eligible to participate in all chapter activities including regional competition provided all other requirements for those activities are met.

                        b.         Secondary Chapter

If Windsong is chosen as the secondary chapter and the primary chapter is also in Region 8, only chapter dues will be assessed.  If the primary chapter is in another region, both regional and chapter dues will be accessed.  The member will be eligible to participate in all chapter activities provided all other requirements for those activities are met.

N.         YOUTH MEMBERSHIP

            Dues for a woman under 25 years of age shall be one-half of regular International, Regional and Chapter dues.  The full amount of the Regional Insurance fee shall be paid.

O.         HONORARY MEMBERSHIP

            Windsong Chorus may bestow an Honorary Membership on any former member who has retired from active membership for health or other reasons.  There are no dues associated with an Honorary Membership.  Honorary Members will be recognized at performances and in publications as deemed appropriate by the Windsong Chorus Management Team.

SECTION II        MEETINGS

A.         CHORUS REHEARSALS

1.         Regularly scheduled meeting for chorus rehearsal are held each Thursday evening at 7:00 p.m. at Christ United Methodist Church, 104 S. 4th Street, Sterling, Colorado.

            2.         Special rehearsals may be called by the director/assistant directors.

B.         BUSINESS MEETINGS

            1.         Chapter business meetings are conducted as needed at rehearsals.

            2.         The Management Team may, if necessary, call a special chapter business meeting.

            3.         A quorum for the transaction of business at any chapter business meeting consists of a majority of the membership.

C.         ANNUAL AND ELECTION MEETINGS

            1.         The annual business meeting is held between March 1 and April 20.  The meeting shall be conducted during a chorus rehearsal meeting night.

            2.         The annual election meeting for the purpose of electing members of the Management Team is held on the same date as the annual business meeting.

SECTION III       MANAGEMENT TEAM

A.         MEETINGS

1.         The Management Team meets on the 2nd Thursday of each month at a predetermined time and place.  A majority of Management Team members must be present in order conduct business.  Team meetings are open to the entire membership.

2.         A combined Management Team meeting consisting of incoming and outgoing members is held after the annual election meeting and before the beginning of the fiscal year.  Annual reports from all chairs will be presented at this meeting.

3.         Special meetings may be called by the Management Team as needed.

B.         ELIGIBILITY

            1.         To be considered for election to the Management Team, a member must be in good standing with the chapter.  She must have been a member of the chapter for at least one year.

2.         A member may not serve more than two (2) consecutive two-year terms on the Management Team.  After a period of one (1) year, she may again be nominated.

C.         ELECTION AND TERM OF OFFICE

            1.         The Management Team shall consist of six (6) members.

2.         The Chapter Director is an automatic appointment to the Chapter Management Team.

3,         Team Coordinator, Finance Coordinator, and Communications Coordinator shall be elected by the chapter membership for a two (2) year term at the annual membership meeting every even numbered year.  Membership Coordinator and Events Coordinator shall be elected by the chapter membership for a two (2) year term at the annual membership meeting every odd numbered year,

D.         VACANCIES

            In the event of a vacancy on the Management Team, the team appoints a chapter member to fill the remainder of the term.

E.         DUTIES AND RESPONSIBILITIES

1.         The Management Team has the authority to enforce the rules and regulations necessary for the proper maintenance, control and management of the chapter.

2.         The Management Team may approach a Team Member who is derelict in attendance and/or duties for fulfillment or resignation.

SECTION IV      COORDINATOR DUTIES AND RESPONSIBILITIES

            See Attachment #2

SECTION V       COMMITTEES AND DUTIES

A.         APPOINTMENT AND TERM

1.         The Management Team shall appoint the chairs of standing committees whose terms are from May 1 through April 30.

                        See Attachment #2.      

            2.         Standing committee chairs shall choose committee members as needed.

B.         DUTIES OF STANDING COMMITTEES

            See Attachment #2

C.         SPECIAL COMMITTEES

            1.         Show chair

a.         A show chair shall be appointed by the Management Team at least ten (10) months prior to the proposed show date.

                        b.         The show chair shall be responsible for appointing show committees and committee chairs.

            2.         Finances for special committees

                        a.         Chairs who are responsible for collecting funds for a committee must keep a record of all transactions.  The Finance Coordinator shall be responsible for disbursement of any funds.

                        b.         Once the committee work is final, the chair shall meet with the Finance Coordinator so that there will be an accounting for the official records.

D.         NOMINATING COMMITTEE

1.         A nominating committee of at least three (3) members is appointed by the Management Team at least thirty (30) days prior to the annual business meeting of the chapter.  The committee shall elect its own chair.

a.     This committee prepares a slate of nominees containing at least two (2) nominees, if possible, for each vacancy to be filled and lists the qualifications of each.  The slate is distributed to the membership at least one week prior to the election meeting.

            2.         The “Guide for Chapter Nomination and Election Procedures” is followed.

3.         Absentee ballots are sent upon request to any member in good standing who is unable to attend the annual election meeting.  Absentee ballots must be received by the chair of the nominating committee prior to the election.

SECTION VI      MUSIC STAFF

A.         DIRECTOR

1.     The Chorus Director’s selection and conditions of service is by two-thirds (2/3) vote of the chapter membership upon a recommendation from the Management Team.

2.     Termination of the Chorus Director’s term of service is by two-thirds (2/3) vote of the chapter membership after notification of each qualified member.  Each member must be notified at least one (1) week in advance of the meeting at which the vote is taken.

3.     The Music Staff shall consist of the Director, Assistant Directors and Section Leaders.  An Associate Director may be included as deemed necessary by the Management Team.

4.   Specific duties, terms of remuneration and provisions for termination are defined in a separate agreement with the Chorus Director and is available to any chapter member for review.

B.         ASSOCIATE DIRECTOR

            1.         An Associate Director’s selection and conditions of service are determined by the Management Team based upon recommendations from the Chorus Director.

            2.         Specific duties, terms of remuneration and provisions for termination are defined in a separate agreement with the associate chorus director and is available to any chapter member for review.

C.         ASSISTANT DIRECTORS

            Assistant director(s) shall be chosen by the chorus director with ratification by the Management Team.

D.         SECTION LEADERS

            Section leaders shall be selected by the director.

SECTION VII     REGIONAL AND INTERNATIONAL ACTIVITIES

A.         REGIONAL BYLAWS AND STANDING RULES

            Every chapter member is bound by the regional bylaws and standing rules.

B.         REGIONAL EDUCATIONAL EVENTS

            1.         Members

All members shall be encouraged to attend Regional Educational Events.  Upon joining the Windsong Chorus a new member will receive a coupon good for a discount on the registration of her first regional educational event other than competition. (SEE ATTACHMENT #1)

            2.         Team Coordinator

                        a.         The chapter will pay registration and expenses (hotel, meals and travel) for the Team Coordinator to attend all regional educational events (not competition). 

                        b.         The Team Coordinator should attend each meeting of the Chapter Leaders forum and report to the chapter.  If the Team Coordinator is unable to attend the meeting, another member of the Management Team shall represent the chapter.

            3.         Director/Associate Director

                        a.         The chapter will pay registration and expenses for the director and associate director as outlined in their contracts.

b.         The director and associate director should attend each meeting of the Directors’ forum and report to the chapter.  If the director or associated director is unable to attend the meeting, an assistant director may be appointed by the director to attend.  The chapter will pay any expenses that may be incurred during her attendance at the Directors’ Forum.

            4.         Other

                        The chapter will pay registration, meals and travel expense for members attending special educational events on behalf of the chorus as requested by the Management Team. (i.e. choreographers to a Visual Workshop)

C.         REGIONAL AND/OR INTERNATIONAL CHORUS COMPETITION

1.         In order to be eligible to compete with the chorus, new members must be accepted six (6) weeks prior to the regional/international chorus competition.  See Section I for special requirements for competition eligibility.

            2.         Eligibility of quartets is stated in the Policy Book.

D.         INTERNATIONAL CONVENTION

            All members shall be encouraged to attend the annual International Convention.

SECTION VIII     FINANCES

A.         OPERATING INCOME IS DERIVED FROM THE FOLLOWING SOURCES:

            1.         Dues

            2.         Annual Show

            3.         Chorus Performances

            4.         Ways and Means

B.         ANTICIPATED EXPENSES

            1.         Director’s and Associate Director’s compensation based upon annual agreement

            2.         Operating Expenses

            3.         Use of rehearsal facilities

            4.         Charity contribution

            5.         Registration and expenses for Management Team members representing the chapter at regional and international meeting and workshops as approved by the Management Team..

            6.         Any other chapter expenditure to be reimbursed from chapter funds.

C.         ASSISTANCE FUND

1.         An assistance fund shall be allocated in the annual budget.  This fund shall be available to active members who are in need of financial assistance for dues or competition expenses.  The recipient shall make every effort to repay the amount when she can.  The Management Team shall be advised when the fund is being used, but the name of the person receiving assistance shall be kept confidential by the Team Coordinator and the Finance Coordinator.

D.         AUTHORIZATION OF EXPENDITURES

1.         A budget shall be prepared annually as soon as possible following May 1.  The Finance Coordinator and the budget committee shall prepare the budget which must be approved by  the Management Team.

            2.         All budgeted items must be presented in writing with the amount of the bill, to whom it is payable, for what, and by whom.  Bills are presented to the Finance Coordinator for payment.

3.         Expenditures over budget must be approved by the Management Team before payment by the Finance Coordinator.

            4.         Checks must be signed by two members of the Management Team.

5.         Any money prepaid from the chapter treasury for a member’s competition expenses must be paid back to the chapter in full, by that member, if she decides not to compete.  In the event of illness or an emergency immediately prior to the chorus’s time of competition, the status of reimbursement shall be determined by the Management Team.

            6.         Point money

                        a.         Point money shall be disbursed only for members competing in the current regional chorus competition at the discretion of the Management Team.

b.         Point money shall be used only for competition expenses pertaining to each competing chorus member’s (1) all-events ticket, (2) hotel room expense and (3) public transportation cost, and shall be paid by the Finance Coordinator directly to the businesses or organizations offering these designated services.  No moneys shall be issued to chorus members.  All other competition expenses (food, gas, etc.) shall be the responsibility of the individual chorus member and shall not be reimbursed by the chorus.

c.         If a member’s earned point money does not cover the total cost of her all-events ticket, hotel room and public transportation cost, the member shall be required to pay the balance due to the Finance Coordinator no later than 30 days following the competition date.

d.         Any remaining point money shall be deposited back into the general fund of the chapter treasury.

                        e.         Points shall not accumulate from year to year.  Each member shall start at zero (0) points at the beginning of each new fiscal year.

            7.         Audit Procedure

                        a.         At the end of the fiscal year, the Finance Coordinator’s books must be audited, preferably by a professional auditor, or, if this is not possible, by a QUALIFIED audit committee appointed by the Management Team.

b.         The Finance Coordinator will be required to submit a verification of audit report to International Headquarters by July 15.  A newly elected Finance Coordinator should verify that the prior fiscal year’s books have been audited, to assure no misunderstanding on the part of the former Finance Coordinator or the incoming one.

c.         It is the responsibility of the Finance Coordinator in office during the reporting period to submit Form 990, Schedule A or 990 EZ and Form 990-T to the Internal Revenue  Service if annual gross receipts total $25,000 or more, with a copy to International Headquarters.

SECTION IX      CHAPTER PROPERTY

See Attachment #3

SECTION X       AMENDMENTS

A.         THESE STANDING RULES MAY BE AMENDED:

1.         With previous notice, at a meeting or in the call for a special meeting:  by a majority vote of the members present and in good standing.

            2.         With no previous notice:  by a two-thirds (2/3) vote of the members present and in good standing at a regular or special meeting. 

 

Revised/approved by the Windsong Chapter Membership on the 31st day of May, 2006.                                                            

 

 

 

WINDSONG CHAPTER STANDING RULES

 

AMENDMENT #1

Student Associate Membership

 

A.         PURPOSE

1.         In an effort to introduce young women to barbershop harmony a Student Associate Membership shall be established for women students who desire to participate in local chorus activities of the Windsong Chorus of Sweet Adelines International.  This special membership status shall be made available for the purpose of developing vocal and performance skills, and to develop the Student Associate Member’s knowledge of the distinctive harmony and style of barbershop.

2.         The Student Associate Membership shall also provide a means to alleviate a portion of the normal financial obligations, attendance requirements, costumes and make-up as defined for regular membership in the Windsong Chapter Standing Rules.

 

B.         ELIGIBILITY AND ACCEPTANCE

            1.         A prospective Student Associate Member must be a full time student, and not over twenty-three (23) years of age.

2.         Prospective Student Associate Members may apply for membership after attending at least three (3) out of six (6) consecutive rehearsals.  The prospective Student Associate Member must be auditioned by the music staff.  Applications shall be reviewed by the chapter Management Team and a recommendation made to the membership for their vote.  Applications are accepted by a two-thirds (2/3) affirmative vote of the members present.

 

C.         DUES

1.         Annual membership dues for a Student Associate Member are due at the time her application is approved and are due thereafter on the anniversary of her membership.  (SEE ATTACHMENT #1)

 

D.         COSTUMES AND MAKE-UP

            1.         If a Student Associate Member is unable to provide the required chorus costumes deemed necessary for performances, the chorus costume chair shall assist her in borrowing the costumes as needed.  All borrowed costumes are to be returned immediately following the erformance and in performance-ready condition.

            2.         If the Student Associate Member is unable to provide her own stage make-up, the chorus make-up chair will assist her, using make-up from the chorus supply.

 

E.         PERFORMANCE AND PARTICIPATION

1.         A Student Associate Member of Windsong Chapter may participate in all chorus rehearsals, activities and performances, including the annual show, regional educational events and regional and international convention.  She shall be excluded from regional or international chorus or quartet competitions.

 

 

 

 

 

 

 

 

 

 

 

 

 

STUDENT ASSOCIATE MEMBERSHIP APPLICATION

WINDSONG CHAPTER, SWEET ADELINES INTERNATIONAL

 

 

FULL NAME ________________________________________________________________________

 

ADDRESS ___________________________________________________________________________

 

CITY ___________________________________STATE ______________________ZIP _____________

 

PHONE _________________________________BIRTHDATE _________________________________

 

SOCIAL SECURITY NUMBER __________________________________________________________

 

NOW ATTENDING SCHOOL AT ________________________________________________________

 

GRADE LEVEL _______________________________________________________________________

 

SPECIAL INTERESTS AND HOBBIES  ___________________________________________________

 

_________________________________________________________________________________

 

__________________________________________________________________________________

 

I understand that, as a Student Associate Member of Windsong Chapter, I may participate in all chorus rehearsals, activities and performances, and Regional educational events.  I may attend regional and International Conventions but not participate in Chorus or Quartet Competitions.

 

I understand that I have the option to transfer my Student Associate Membership to a Regular Membership in Windsong Chapter, Sweet Adelines International, by meeting regular membership requirements as defined in the chorus standing rules, and with the payment of additional chapter, regional and international dues.  If that transfer does occur, I will then be entitled to all privileges of a regular member as stated in the Windsong Chapter Standing Rules, Region 8 Standing Rules and Bylaws and the International Standing Rules and Bylaws.

 

My Student Associate Membership in Windsong Chapter is limited to participation in Windsong Chapter alone, and is non-transferable to any other Sweet Adelines International Chapter.

 

SIGNED ___________________________________________ ANNUAL DUES PAID $_____________

 

DATE _____________________________________________

 

 

*************************************************************************************

 

AUDITIONED BY MUSIC STAFF _______________________________________________________

 

REVIEWED BY MANAGEMENT TEAM _________________________________________________

 

 

 

 

 

 

 

 

AMENDMENT #2

WINDSONG CHAPTER STANDING RULES

Associate Membership

 

A.         PURPOSE

            An Associate Membership in the Windsong Chapter of Sweet Adelines International is available to members of Sweet Adelines International who cannot, for physical or vocal reasons meet the qualifications or physical requirements of full membership.  This special membership status is made   available for the purpose of encouraging fellowship and friendship and to advance the goals and    ideals of the Windsong Chorus and Sweet Adelines International.

 

B.         ELIGIBILITY AND ACCEPTANCE

            Associate Membership is available to members of the Windsong Chapter.  Applications shall be reviewed by the chapter Management Team and a recommendation made to the membership for their vote.  Applications are accepted by a two-thirds (2/3) affirmative vote of the members present.

 

C.         DUES

Annual membership dues are due at the time her application is approved and are payable on the anniversary of membership.  (SEE ATTACHMENT #1)

 

D.         PARTICIPATION

1.         Associate Members of Windsong Chapter may participate in all chorus activities with the exception of performances. 

2.             Associate Members may participate in rehearsals at the discretion of the music staff.     

3.             Associate Members will be encouraged to attend all events of the chorus, region and international organization. 

            4.         Associate Members will be encouraged to serve on chapter standing committees and show committees as they are able.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ASSOCIATE MEMBERSHIP APPLICATION

WINDSONG CHAPTER, SWEET ADELINES INTERNATIONAL

 

 

FULL NAME ________________________________________________________________________

 

ADDRESS ___________________________________________________________________________

 

CITY ___________________________________STATE ______________________ZIP _____________

 

PHONE _________________________________BIRTHDATE _________________________________

 

SOCIAL SECURITY NUMBER __________________________________________________________

 

 

 

I understand that, as an Associate Member of Windsong Chapter, I may participate in all chorus activities but will not sing with the chorus at performances, shows or competition.   Participation during rehearsals shall be at the discretion of the music staff.

 

I understand that I have the option to transfer my Associate Membership to a Regular Membership in Windsong Chorus, Sweet Adelines International, by meeting regular membership requirements as defined in the chorus standing rules, and with the payment of additional chapter dues.  If that transfer does occur, I will then be entitled to all privileges of a regular member as stated in the Windsong Chapter Standing Rules, Region 8 Standing Rules and Bylaws and the International Standing Rules and Bylaws.

 

My Associate Membership in Windsong Chapter is limited to participation in Windsong Chapter alone, and is non-transferable to any other Sweet Adelines International Chapter.

 

SIGNED ___________________________________________ ANNUAL DUES PAID $_____________

 

DATE _____________________________________________

 

 

*************************************************************************************

 

 

 

REVIEWED BY MANAGEMENT TEAM _________________________________________________

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ATTACHMENT #1

WINDSONG CHAPTER STANDING RULES

Dues Schedule

 

Each member is responsible for paying her dues upon joining and annually thereafter. 

           

REGULAR MEMBERSHIP

                        International per capita fee                                 80.00

                        Chapter dues                                                    36.00

                        Regional assessment                                        34.10

                        Insurance premium                                              2.90

Total Annual Regular Membership Dues            $153.00

 

ASSOCIATE MEMBERSHIP

                        International per capita fee                                 80.00

                        Chapter dues                                                    25.00

                        Regional assessment                                        34.10

                        Insurance premium                                              2.90

Total Annual Associate Membership Dues       $142.00

 

YOUTH MEMBERSHIP

                        International per capita fee                                 40.00

                        Chapter dues                                                    18.00

                        Regional assessment                                        17.05

                        Insurance premium                                              2.90

Total Annual Youth Membership Dues               $77.95

                       

STUDENT ASSOCIATE MEMBERSHIP

                        Chapter dues                                                    25.00

                        Total Student Associate Membership Dues        $25.00

 

NEW MEMBER COUPON                                                         $10.00

 

                                                           

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ATTACHMENT #2

WINDSONG CHAPTER STANDING RULES

Job Descriptions

 

Management Team

The Management Team shall see that all orders and resolutions of the chapter are carried out.  They shall oversee all committees that fall under their supervision and report back to the Management Team on all their activities.  It is their duty to see that all committees function and that all committee members fulfill their duties.

 

Team Coordinator

         Maintains contact with International Headquarters.

         Maintains contact with Rocky Mountain Region 8.

         Maintains a current list of all chapter members.

         Bylaws and Standing Rules – maintains a current copy of the Bylaws and Standing Rules and assists the Management Team in maintaining compliance with them.  Appoint a committee to review the Chapter Standing Rules bi-annually and submit them to the Regional Bylaws and Standing Rules Support Chair for review.  Revisions to the standing rules must be approved by a two-thirds (2/3) majority of the members present and in good standing at a meeting called for that purpose.

  • Announces Regional education events, encourages participation and coordinates registrations as needed.
  • Nominating Committee – see Section V. D.
  • Social – Plans special social events as authorized by the Management Team.
  • Prepares meeting agendas.
  • Facilitates meetings.

Finance

  • chair the budget committee

         have custody of all chapter funds and shall keep in books belonging to the chapter full and accurate accounts of all receipts and disbursements. 

  • deposit all funds in a bank designated by the Management Team. 
  • disburse the funds of the chapter as may be ordered by the Management Team, taking proper receipts for such disbursements.  All checks shall be signed by two members of the Management Team. 
  • render at the annual business meeting, and whenever requested by the Management Team, a report of all her transactions as Finance Coordinator and of the financial condition of the chapter. 
  • arrange to have the financial records of the chapter audited annually at the close of the fiscal year, as directed by the Management Team, and the cost, if any, to be borne by the chapter.
  • maintain the chapter escrow program.
  • Oversee all fund-raising activities as approved by the Management Team.
  • See Budget Section VIII. C. 1.

Communications

         maintain contact with the chapter membership as necessary for the proper function of the chapter, using any and all means available.

         Newsletter Editor

         Secretary

o    record the minutes of all meetings and file them in a minutes book of the chapter. 

o    send celebration and condolence messages as necessary to members, and to those as requested by the membership.

         Telephone/Email Tree

o    organize the calling tree and email group

o    start the calling tree and email group to notify the membership of any pertinent information from the chorus leadership

  • Publicity

o    maintain contact and good relations with all available sources of publicity such as television, radio, newspapers and sponsors of quartet and chorus appearances.

o    set up appointments for interviews, pictures, etc. as required for adequate publicity coverage.

Membership

  • guest nights and membership drives
  • name tags
  • guest book
  • points
  • works with finance person on new member applications etc
  • follow up with guests (cards, phone calls)

         maintain interest among all members.

         care for all visitors and prospective members.

         keep attendance records for prospective members.

         Work with bylaws and rules chair, music staff, costume chair and make-up for new members

         provide the prospective member with an application for membership

         notify the music staff to set up an audition for the prospective member.

         present application for membership to the MT for approval and recommendation to the chapter

         present the application and team recommendation to the chorus for their acceptance or rejection.

         work with finance coordinator to submit approved membership applications and accompanying funds to International Headquarters and the Regional Finance Coordinator.

         Historian

o    maintain in a scrapbook a pictorial record of all chapter activities, using programs, Coordinator for the year covered.  All money necessary to maintain this book shall be appropriated by the Management Team.

  • Sunshine

o    inform the membership of birthdays, anniversaries and other important dates relative to the membership.

         Point System

o    maintain accurate records of the point system whereby each chorus member received points in accordance with her attendance and participation in chorus functions to assist with regional competition expenses.

o    work with the finance coordinator to provide each member with a copy of her point accumulation and expenditures prior to regional competition

Events

  • Competition
  • Fall Show
  • Show chair
  • Other Performances
  • contracts

         logistics

Director

         music

  staff

  music librarian

o    have charge of all chorus music and the distribution of the same. 

o    maintain guest books of current chorus music for all guests

o    distribute current chorus music to all new members

o    collect music from members when they terminate membership in the chorus.

  tape librarian

  • costume

  recommend suitable pattern, material, and the cost of proposed costume to the Management Team for approval no later than three months prior to the annual show, annual regional competition or international competition.

  shall see that all required material for new costumes or changes in the present costume are on hand at least sixty (60) days prior to the show or competition.

  provide written instructions for said costume to all members

  set deadlines for completion of costumes.

  set dates and times for costume checks for shows and competition.

  check for appearance, length, uniformity, etc. 

  work within the budget established by the Management Team

  assist new members in getting their costumes together.

  make recommendations for costumes worn for performances

  keep a file with information pertaining to each member’s costume inventory, size, etc.

  • makeup

  select appropriate make-up for chorus performances

  maintain a supply of make-up for chorus use

  assist new members in learning the art of applying performance and stage make-up.

 

         choreography

  be in charge of all chorus choreography.

  work with the director to ensure that the choreography enhances the musical product.

  see that all new members are taught choreography to the current chorus music as soon as possible.

  may work with the Director on chorus line up for shows and competition.

  • rehearsal

  planning

  risers and facility

 

.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ATTACHMENT #3

WINDSONG CHAPTER STANDING RULES

Chapter Property

 

Music

Tape recorder

Basic make-up kit

Nine (9) sections of 4 ft. Wenger risers owned jointly with the Centennial State Chorus

Nine (9) sections of 4 ft. Wenger back rails owned jointly with Centennial State Chorus.

Two (2) Peery riser chairs

Black polyester jackets

Hot pink polyester and sequin blouses and skirts

Black polyester swing dresses

Black sequin ties

Black straw cowboy hats with trim

Boot toppers

Miscellaneous costume accessories and fabric remnants

Guest book, dry marker board, bulletin board, other file boxes and office supplies

Stage flats and scenery

Miscellaneous stage props

Windsong banner

Windsong performance sign

Overhead Projector

Padded stool

Voice amplifier

8 full length mirrors

Black glitter jackets

Black Levi Bend-over slacks

Black polyester tank tops

Rhinestone earrings (Bonnie)

Sound System – jointly owned with the Centennial State Chorus

Royal blue tunics and pants

Silver sequined and beaded collars

Purple tunics and pants with long vests

Black palazzo pants

White gloves

 

Enter supporting content here

Contact us at 970-345-6805 or sussings@hotmail.com
 
Windsong Chorus of Sweet Adelines International * Sterling * Colorado * 80751